Job Description

Job Number 24118367

Job Category Finance & Accounting

Location Renaissance Brussels Hotel, Rue du Parnasse 19, Brussels, Brussel, Belgium VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

POSITION SUMMARY

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Address guests' service needs in a professional, positive, and timely manner. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors.

CRITICAL ASKS

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.

• Protect the privacy and security of guests and coworkers.

• Follow company and department policies and procedures.

• Perform other reasonable job duties as requested by Supervisors.

Guest Relations

• Address guests' service needs in a professional, positive, and timely manner.

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.

• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.

• Talk with and listen to other employees to effectively exchange information.

Working with Others

• Support all co-workers and treat them with dignity and respect.

• Develop and maintain positive and productive working relationships with other employees and departments.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Collate suppliers documentation for processing, matching invoices and delivery dockets with the corresponding purchase order

• Ensure a “3-way match” – a properly approved (and issued) purchase document and a properly signed receiving document, both of which match the invoice submitted by the supplier

• Review edit report from receiver and check that general ledger codes are correct and check to ensure that invoices are totaled correctly

• Code documents according to company policies and procedures.

• Ensure all credit notes are posted correctly to reconcile against suppliers statements and printed on the remittance advice

• Balance receiving reports

• Reconcile Food, Beverage and General inventory items and Food & Beverage direct items with Food and Beverage Control Department on a Daily / Weekly purchase Log

• Input Information into the A/P system

• Reconcile invoices to statements

• Reconcile supplier statements monthly with hotel records and follow up on any discrepancies

• Maintain batch register and balance daily to General Ledger

• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.

• Answer all reasonable supplier requests in a professional and courteous manner

• Produce and review monthly A/P Distribution report and perform the A/P month end close

• Prepare Accruals/Prepaid Journal at month end 

• Complete period-end closing procedures and reports as specified

• Prepare balance sheet reconciliation 

• Complete all supplier credit applications.

Sustainability

• Marriott's responsibility for the impacts of its decisions and activities on society and the environment is reflected in ethical and transparent behavior that contributes to sustainable development, the health and well-being of society, takes into account the expectations of stakeholders, respects applicable laws and is consistent with international standards of behavior, and is integrated throughout the organization and implemented in its relationships. 

Critical competences

PREFERRED QUALIFICATIONS

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

At Renaissance Hotels, we believe in helping our guests experience the DNA of the neighborhoods they are visiting. Our guests come to discover and uncover the unexpected, to dive into a new culture, or simply to make the most of a free evening. They see business travel as an adventure because they see all travel as an adventure. Where others may settle for the usual, our guests see a chance to bring home a great story. And so do we. We’re looking for fellow spontaneous explorers to join our team to bring the spirit of the neighborhood to our guests. If this sounds like you, we invite you to discover career opportunities with Renaissance Hotels. In joining Renaissance Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.